The other day, I found myself stressed to the max because my email inbox kept piling up. I was checking it all the time, and fearing the overwhelming build-up of messages.
Then I stopped myself, because I realized the urgency was entirely in my head. In order to reality check the situation, I asked myself five questions. I’ve shared the questions and my answers below.
1. How many emails do I receive per day? Approximately 100.
2. Out of 50 emails you receive, how many do I actually need to read? Approximately 15.
3. Out of 50 emails you receive, how many do I need to respond to? Approximately five.
4. How often does an urgent request come through email? One per month, tops.
5. How quickly do I need to respond to an urgent email? Within one business day.
So, with a little discipline, I could choose to look at my email once every 24 hours and my activity would consist of deleting 70 emails, reading 30, and responding to 10. Probably a total of 25 minutes of activity.
Can these questions help you, too?